GBP 4384 Employability and Work Placements Support Officer

Job Description

A full-time Employability and Work Placement Support Officer is required within the College of Life and Environmental Sciences to assist with identifying work placement opportunities, handling all work placement paperwork and providing administrative and event support to the Employability Manager and academic leads. This position will be available until 26 July 2019 in the first instance and is part of the GBP internship scheme.

It is becoming increasingly important that we fully support our students to prepare themselves for the job market upon graduation. There is a clear relationship between the ability of graduates to find suitable employment and engagement with work-based opportunities during the course of their studies. This role will administer the process of placing students with employers on WBL modules and professional placement years, overseeing all of the relevant placement paperwork. The post will also support the identification of work placement opportunities with both local and national employers for College of Life and Environmental Sciences (CLES) students. The role will provide support to the College Employability Manager with various employability related operational tasks, including event management. The role will also provide support to the Employability academic leads within each of the Disciplines (Biosciences, Geography, Psychology and Sport and Health Sciences) and liaise with colleagues from within the External Relations team, Student Employability & Academic Success and the Global Engagement & Development to help with the implementation of employability activities within CLES.

The main duties and responsibilities will be as follows:

  1. Maintain and update a suitable work placements process that supports the students in gaining work placements and completing the required paperwork.
  2. Assist with the despatch, collation and completion of work placement paperwork to ensure the College meets the relevant health and safety and duty of care requirements. Provide administrative support for risk assessments as required within University practice.
  3. Work closely with the Employability Manager and Employability Academic Leads within each of the disciplines and provide administrative/logistical support for discipline-led employability activities, events and service meetings.
  4. Assist with the preparation of marketing materials, college newsletters and presentations aimed at students in the College to promote employability events, projects and placements.
  5. Assist with the maintenance and updating of College web and ELE pages relating to employability, e.g. ensuring information is current and accurate.
  6. Liaise with alumni and employers who are delivering events, making enquiries, or visiting the College, ensuring you are responding in a professional and engaging manner that represents the College and the University.
  7. Develop and maintain an employer database so correspondence and activities with employers can be clearly tracked and monitored.
  8. Assist with the compilation of reports of employability, project and placement activity in the College.
  9. Work closely with other members of the External Relations team to further enhance and promote the employability and work placement activities.
  10. Support the planning, organisation and delivery of employability events at College-level and University-level, as appropriate.
  11. Act as a champion for employability and work placements in the College and promote the benefits to staff and students. Attend appropriate meetings with colleagues in CLES.
  12. Support the activities of the wider External Relations team as required
  13. Carry out any other duties and projects as required by your Line Manager, commensurate with the level of the post.

THE EXPECTED OUTCOMES OF THE PLACEMENT ARE:

  • Maintenance and appropriate development of an efficient and effective administrative process for work placements that meets the requirements of University guidelines
  • A pronounced increase in the number of relevant placement opportunities available to current students in CLES, and an associated increase in the uptake of these placements.
  • Increased awareness and engagement amongst current students regarding the employability opportunities available to them within the College.
  • The successful GBP graduate will benefit by augmenting a range of transferrable skills that will better fit them for work in a wide range of careers including teaching, event management, administration, marketing and the charity sector.
  • Graduates from any UK University with the right to work in the UK may apply.

Essential Candidate Criteria:

Qualifications

  • A degree from a UK university, achieved within the past 3 years, preferably in life and/or environmental sciences.

    Personal Qualities and Attributes

  • Excellent interpersonal skills, both verbal and written, and an ability to communicate at all levels.
  • Inquisitive and analytical style with an attention to detail.
  • Organised and methodical approach.
  • Able to work on own initiative and as part of a team.
  • Able to present a professional image of the College of Life & Environmental Sciences and of the University of Exeter.

    Skills

  • Ability to prioritise work applying a flexible/ responsive approach to work demands.
  • Previous experience of sourcing, analysing and providing relevant datasets to an end user
  • Evidence of past networking.

    Specialist Knowledge

  • Experienced user of MS Office and in particular Excel.
  • An understanding of event management

    Other Requirements

  • Right to work in UK for the duration of the internship
  • Occasional evening and weekend work and travel to the Penryn Campus as required

 

Key Dates: 

Closing Date: 24/06/2018

Interview Date: 28/06/2018

Start Date: 16/07/2018

End Date: 26/07/2018

To apply for this role please complete our internship application which can be downloaded here: http://ex.ac.uk/bqu. Please send your completed form to us by clicking APPLY NOW.