Graduate Data Administrator (Equality, Diversity & Inclusion) (GBP)

Job Description

A Graduate Data Administrator (Equality, Diversity & Inclusion) is sought by the Equality, Diversity & Inclusion team at the University of Exeter. The role includes- liaising with data owners; creating data reports for committees including but not limited to Equality Groups for Race, Disability, Gender and Sexual Orientation) and University Inclusion Group; and Develop a calendar of events, taking into account the requirements of each of the external accreditations/charters. This role is part of the GBP scheme and for 12 months. It will be remote working initially but when permitted the role will be based back in the office in Exeter.



Summary of Company/Department

When people feel included and are treated fairly and respectfully, they are more likely to perform better and recommend the University as a good place to work and study. Our aim is to encourage and support a diverse and inclusive environment that will attract the best staff and students and create a community that is fair and respectful and that we all want to be a part of.

We provide professional advice, guidance and the tools to enable everyone working or studying at Exeter to take individual responsibility and help create an inclusive community.

This is a great opportunity to work within the University’s Equality, Diversity and Inclusion team -




Purpose of Role

To support the University’s HR Strategy and Equality, Diversity & Inclusion (EDI) Vision 2025 with a specific focus on external EDI accreditation and charter applications (e.g. Athena SWAN Charter, Race Equality Charter Mark, Stonewall and Disability Confident) through the translation of staff, student and related data (quantitative and qualitative) from systems and other sources (e.g. surveys, feedback forms and focus groups) into accessible data which meets specific accreditation/charter criteria. The post holder will be able to work independently and liaise with different data owners/holders across the institution.


Duties and Responsibilities

  1. Liaising with data owners to collate data required for accreditations.
  2. Extracting data from University systems and translating this into an accessible format which meets specific criteria requirements of external accreditations/charters.
  3. Work with the Business Information team to ensure accurate data sets are available.
  4. Creating data reports for committees including but not limited to Equality Groups for Race, Disability, Gender and Sexual Orientation) and University Inclusion Group.
  5. Acting as first point of contact for data-related queries from Equality Groups.
  6. Supporting accreditation/charter related Communication and Engagement activities to include the organisation and facilitation of focus groups; review of qualitative data; summarising findings and making recommendations.
  7. Updating web information in line with requirements of the specific accreditation / charter.
  8. Develop a calendar of events, taking into account the requirements of each of the external accreditations/charters.
  9. Managing the EDI mailbox and delegating queries to appropriate EDI team members.


Training and Development opportunities

The role will be based within a small, supportive team of EDI experts who share a wealth of knowledge and experience. This would be a great opportunity for someone passionate about EDI who is keen to get some early career experience in the field.

The university offers online and in-person learning and development opportunities, including mandatory online training in Prevent Duty - Inclusive, Cohesive and Safe Universities; Equality and Diversity Introduction; Health and Safety Introduction and Information Governance.

Plus GBPs are offered a ‘how to make the most of your internship’ introductory session, bespoke mentoring, work shadow and career consultancy opportunities.


Level of Support

Regular meetings with line manager and other key members of the team.

The University offers extensive support to staff, including a structured Professional Development Review and Wellbeing Service plus GBPs are offered 1:1 support from the Internships Team.


Benefits, Rewards and Recognition

The university offers a wide range of benefits, rewards and recognition, including generous pension; holiday allowance of 39 days a year and a flexible approach to working patterns.





Degree Level Education which has involved data and analysis skills or relevant extra-curricular experience e.g. Pathways to Data Analytics.


Skills and Understanding


  • A proactive self-starter, with the ability to work within a multi-site team-based environment under their own initiative, with some direct supervision
  • An experienced user of Microsoft Office software especially Excel (and use of pivot tables)
  • An ability to analyse and present quantitative and qualitative data to meet specific criteria
  • An ability to work methodically within timescales, plan ahead and determine priorities
  • Excellent communication skills (verbal and written)
  • An ability to organise and facilitate focus groups
  • An understanding of data protection and GDPR requirements


Knowledge and understanding of EDI (specifically within the HE sector)


Prior Experience


Experience of analysing quantitative data with a keen eye for detail and high work quality


Behavioural Characteristics/ Personal Qualities and Attributes


Aptitude for using initiative

Ability to deal with confidential information appropriately


To be eligible to apply and undertake a GBP role you must meet all of the following criteria:

  • Achieved* or about to achieve a full undergraduate, degree (or Masters or PhD).
  • Graduated in the UK within the last 3 years of your most recent degree (we will consider extenuating circumstances of potential applicants that may have prevented them from undertaking a graduate role within 3 years of graduation).
  • Attended a British university (or spent time studying at a UK university through ERASMUS)
  • The University welcomes applications from all eligible applicants and in particular those from underrepresented groups. The University of Exeter is committed to developing an environment which promotes equality of opportunity, values diversity and inclusivity. The University of Exeter is a Disability Confident Employer, committed attracting and recruiting people with disabilities, and retaining and supporting staff with disabilities.
  • Right to Work in the UK for the duration of the GBP internship without the need for sponsorship and follow the ‌Intern Guidance- Proving Right to Work the UK. Current immigration legislation prevents the university to provide sponsorship certificates for GBP roles, as they do not meet the requirements for a Tier 2 (General Visa) as explained on the International Student Support webpages
  • Residency in the UK for the duration of your GBP role
  • You cannot undertake another GBP role if the contract length in total exceeds the maximum duration of 23 months working as a GBP.

*To undertake a GBP role you must achieve your degree. In the unlikely scenario where a degree is not awarded, the GBP hours may be reduced to 15hrs a week (for undergraduates) or 6hrs a week (for postgraduates) to enable to the graduand the capacity to successfully complete their degree. If the graduand fails their degree the GBP role will end early.


To apply for this role please complete our internship application which can be downloaded here: Please send your completed form to