HR Assistant

  • Job Reference: GBP 5814
  • Date Posted: 7 October 2021
  • Recruiter: University of Exeter (Graduate Business Partnership)
  • Location: Hontion, Devon
  • Remote Working: Some remote working possible
  • Salary: £19,217
  • Sector: HR / Recruitment
  • Job Type: Contract, Internship or Placement
  • Work Hours: Full Time

Job Description

An HR Assistant is sought by East Devon District Council, seconded from the University of Exeter. You will provide support on several projects relating to recruitment and retention, along with gaining exposure to the full range of HR activities. This role is available immediately until 30 November 2022 and is part of the Graduate Business Partnership Scheme. The role will be a mix of remote working (in the UK) and office based in Honiton as required by the line manager.
 
INTRODUCTION
At East Devon District Council our ambition is to be an outstanding and well-run council which provides great services and opportunities for East Devon – now and for future generations. Working in our HR Team you will help us to continue to achieve our aspirations and ensure that we employ the very best people to deliver the Council’s wide range of services.
 
As a Platinum Investor in People, we are already in a great place, which is also supported by our flexible working approach and our location in one of the most beautiful parts of the UK, with award-winning beaches and stunning scenery – which includes two Areas of Natural Beauty (AONB). However, like many employers, we are experiencing recruitment and retention issues and we are therefore looking for additional support within our HR Team to help mitigate against these challenges, through involvement with two key projects which aim to:
  • review and implement changes to the Council’s recruitment strategy and actions to attract and select talent from a diverse range of sources
  • develop more structured ‘grow our own’ mechanisms for new recruits to join the Council and for staff to then progress within the Council, which attracts and retains talent and supports staff development, career progression and succession planning.
 
JOB DESCRIPTION
 
Working closely with the Council’s HR Manager and HR Team, this role will undertake a range of activity, including:
  • analysis of key workforce and other data to inform the recruitment and ‘grow our own’ activity 
  • developing and running focus groups with existing apprentices to inform ‘grow our own’ activity
  • involvement in conversations with the wider Council team and external organisations to help shape our offer, particularly how we can open up new sources of talent from under-represented groups
  • providing additional capacity to support managers and the recruitment co-ordinators to ensure that vacancies are recruited to in a timely manner, by co-ordinating and supporting elements of the recruitment and selection process
  • identifying and inputting into the development of additional tools (e.g. checklists etc.) to support the recruitment process
  •  working with Communications Team colleagues to develop the use of social media to support the Council’s employer brand, ‘grow our own’ and recruitment strategy
  • supporting the establishment of new apprenticeship pilot programmes in the Council, including recruitment and promotion of the schemes and the development of career pathways
  • developing an apprenticeship peer support network and the identification of any additional training/support
  • supporting the development of a revised work experience offer (including how we may use T level placements) to provide a pipeline into apprenticeships and other employment opportunities and supporting the selection of work experience participants
  • undertaking activity to evaluate the impact and outcomes of the agreed activities and using this to shape proposals for next steps
  • providing general HR support as required.
 
This is an exciting opportunity to gain exposure to the full range of HR activities within a busy HR team, whilst also providing a significant contribution to our project work to improve recruitment and retention.
 
Training and Development
The university offers online and in-person learning and development opportunities, including mandatory online training in Prevent Duty - Inclusive, Cohesive and Safe UniversitiesEquality and Diversity IntroductionHealth and Safety Introduction and Information Governance.  Plus seconded GBPs are offered a and induction session.
 
Level of Support
Reporting into the HR Manager, you will have exposure to a wide range of HR-related activity and will be provided with relevant training, mentoring, regular 1:1s and other support to assist you in this role and to develop further in your HR career.
 
The university also offers extensive support to staff, including a structured Professional Development Review and Wellbeing Service plus GBPs are offered 1:1 support from the Internships Team.
 
Other Benefits, Rewards and Recognition
As a University of Exeter member of staff you will be entitle to a wide range of benefits, rewards and recognition, including generous pension and holiday allowance of 39 days a year.
 
PERSON SPECIFICATION
You will be a graduate from a UK University and will have graduated in the last 3 years.
 
We are looking for a person who has the following knowledge, skills and behaviours:
  • strong analytical skills and attention to detail
  • strong social media skills
  • report writing and presentation skills
  • excellent listening and interpersonal skills and ability to work with a range of people, at all levels, both within and outside the organisation
  • high level of organisational skills and ability to manage a range of priorities
  • flexible and proactive
  • interest and understanding of human resource management and equality, diversity and inclusion strategy and practice
  • enthusiasm to learn, develop and try new things.
 
GBP Scheme Requirements
  • To be eligible to apply and undertake a GBP role the graduate must meet all of the following criteria:
  • Achieved* (or about to achieve) a full undergraduate degree (or Masters or PhD).
  • Graduated in the UK within the last 3 years of your most recent degree (we will consider extenuating circumstances of potential applicants that may have prevented them from undertaking a graduate role within 3 years of graduation). * Please see above for additional requirements
  • Attended a British university (or spent time studying at a UK university through ERASMUS)
  • The University of Exeter is committed to developing an environment which promotes equality of opportunity, values diversity and inclusivity. 
  • The University of Exeter is a Disability Confident Employer, committed attracting and recruiting people with disabilities, and retaining and supporting staff with disabilities. If an applicant declares a disability and meets all the essential criteria, they will be invited to interview. 
  • We welcome applications from all eligible students and in particular those from the following underrepresented groups. Selection and recruitment itself will be entirely on merit alone unless there are multiple applicants demonstrating equal merit. In this clear circumstance, preference would be shown to applicants from under-represented groups. This is in line with lawful positive action measures under sections 158 and 159 of the Equality Act 2010.
  • Right to Work in the UK for the duration of the GBP internship evidenced by the ‌Intern Guidance- Proving Right to Work the UK. This can include British citizens; individuals with an EU Pre-Settlement or EU-Settlement Status; and those with a Graduate Route Visa.
  • Current immigration legislation prevents the University to provide sponsorship certificates for GBP roles, as they do not meet the requirements for a Skilled Worker visa as explained on the International Student Support webpages.
  • All graduates need to reside in the UK whilst undertaking this role.
  • Applicants cannot undertake another GBP role if the contract length in total exceeds the maximum duration of 23 months working as a GBP.
 
To undertake a GBP role applicants must achieve their degree. In the unlikely scenario where a degree is not awarded, the GBP hours may be reduced to 15hrs a week (for undergraduates) or 6hrs a week (for postgraduates) to enable to the graduand the capacity to successfully complete their degree. If the graduand fails their degree the GBP role will end early
 
Key Dates
Closing Date: 28/10/2021
Interview Date: TBC
Start Date: As soon as possible
End Date: 30th November 2022
 

HOW TO APPLY: 

To apply for this role please complete our internship application form which can be downloaded here

Please send your completed form by clicking apply for this job now, or send it direct to internships@exeter.ac.uk stating that you saw the job advertised on Gradsouthwest.