Learning Spaces Coordinator

  • Job Reference: GBP 4560
  • Date Posted: 30 November 2018
  • Recruiter: University of Exeter (Graduate Business Partnership)
  • Location: Exeter, Devon
  • Salary: £18,189
  • Sector: Administration, Construction, Education
  • Job Type: Contract, Temporary, Internship or Placement
  • Duration: 1 year
  • Work Hours: Full Time

Job Description

A full-time Learning Spaces Coordinator is required at the University of Exeter. This interesting role will provide additional support to the Space Management Team with a focus on improving our Learning Spaces so they support the delivery of an internationally excellent education across the University. This paid role is available for 12 months.

Responsible For:         

Coordinating Audit and Improvement Works to Learning Spaces across our Exeter Campuses

Main duties and accountabilities:

This post is being introduced to enable a positive step change in the way we manage, review and improve are learning spaces. The post holder will work closely with the Space Management Team and coordinate with colleagues from Built Estate, IT, timetabling, Facilities Management and across the Colleges to ensure our learning spaces our meeting the needs of students and educators now and into the future.

It is an exciting opportunity to understand the impact of physical space on learning, develop project management skills and get to know the structures, processes and challenges within a large organisation. This is an area of rapid change and development with increasing integration of digital solutions and different approaches to teaching such as the flipped classroom model.

The post will be required to work on the tasks outlined:

  • Work with the Space Management Team to develop, conduct, manage, analyse and present a detailed audit of our learning spaces which will capture condition and areas for improvements, as well as providing the data to assess where changes can be made, to better support new and future ways of teaching and learning. This will be delivered through the most appropriate simple digital solution and require a level of development and testing.
  • Action tasks highlighted by the audit including improving signage, ordering replacement items and propose areas for wider review.
  • Support Stakeholder engagement in improvement works to ensure learning spaces are developed in ways which meet user needs.
  • Support Project Managers with the delivery of Learning Space Upgrade Works.
  • Support Space Management Team, those working to improve learning spaces across the University and the wider Estates Services Team with other administrative and project based tasks when pressure requires.
  • Opportunity to learn basic surveying and AutoCAD drawing skills. 

We are looking for an organised and analytical graduate, with a drive to improve and succeed. Applicants should be numerate and confident in analysis, interpretation and the presentation of information, and well organised and efficient in moving tasks forward. Applicants should also have excellent IT skills (MS Office) with a very good understanding and relevant experience of producing clear documentation.

We are looking for someone with excellent interpersonal skills, with the ability to build relationships with all levels of staff and students in a collaborative environment, be able to prioritise work effectively, and be able to work efficiently despite competing priorities. It would be ideally suited to someone who was considering a career in project management.

This job will be partly desk based, but will require significant amount of time working across the Exeter Campuses of Streatham and St Luke’s to collect information, meet users of spaces and deploy improvements.

This job description summarises the main duties and accountabilities of the post and is not comprehensive: the post-holder may be required to undertake other duties of similar level and responsibility.

Person Specification 


  • Graduate of a UK university within the last 3 years/Student at the University of Exeter

Skills and Understanding

  • Understanding of the process of analysing and reviewing information using software programs to collate and present information.

Prior Experience

  • Demonstrate ability to complete tasks effectively and manage conflicting pressures.

Behavioral Characteristics

  • Organised and Meticulous.
  • Good Communication Skills – Able to speak confidently and clearly about a technical subject to a range of stakeholders.
  • Analytical – Able to research and review information and draw conclusions and priorities
  • Creative Thinker – Ability to seek solutions and understand complexes and interdependencies.
  • Desirable
  • Degree in subject with data analysis.
  • Experience with drawn information, specifically any CAD software.
  • Delivering project outcomes

Other Requirements

  • Right to work in the UK for the duration of the internship.


Before submitting an application you may wish to discuss the post further by contacting Helen Wallace, Head of Space management and Design, telephone (01392/01326 725554) or email h.wallace@exeter.ac.uk. 

To apply for this role please complete our internship application which can be downloaded here: http://ex.ac.uk/bqu and email to internships@exeter.ac.uk. Please send your completed form to us by clicking apply now.


  • CLOSING DATE: 3 January 2019
  • INTERVIEW DATE: 9 January 2019 (am)
  • START DATE: 14th January 2019 or asap thereafter
  • END DATE: 1 year fixed term