This role is part funded through the Digital Transformation project which is supported by an investment from the European Regional Development Fund until 2023. The project will deliver business support to digital and non-digital SMEs in Cornwall and the Isles of Scilly, helping them to achieve their growth potential.
As part of the operations team, the essence of this busy and rewarding role is to support the management, development and implementation of effective financial, administrative and data capture activities for the Digital Transformation project.
Working alongside the operations and business development teams, your job will be to implement the methods of capturing evidence for our funders and to manage data and processes. You will also support the project’s purchasing, following the college’s procurement policy while adhering to funding regulations, and liaising with colleagues within the college finance department, suppliers and clients. The role also involves working with colleagues to ensure a seamless flow of information; to facilitate this, you will ensure robust reporting is maintained and that internal procedures are followed to ensure compliance with our funders and with internal college procedures.
Main duties and responsibilities:
- Support the management, development and implementation of effective financial and administrative procedures that provide support for project activities, ensuring that agreed processes are complied with.
- Ensure that a clear audit trail is established for all financial expenditure to meet the funder’s requirements and to assist in the preparation of reports, returns and claims to the funding agency.
- Create and maintain effective working relationships with staff at all levels in the College and with staff in key stakeholder organisations.
- Establish and maintain effective communication links with stakeholders, agreeing and progressing targets to ensure the timely delivery of necessary information.
- Support the financial monitoring of the project, ensuring financial and administrative compliance with funding regulations, maintaining budget reports for the Operations Coordinator.
- Implement the procurement process, working with colleagues to ensure purchases are made efficiently, recorded appropriately and in line with regulations and requirements.
- Maintain an up to date knowledge of College financial and administrative procedures, and to contribute to the continuous improvement of project processes.
- Ensure that client records and evidence are recorded on both the CRM and in hard copy, in line with the evidence requirements of the programme.
- Support auditors as required
- Undertake other appropriate duties as required by the Operations Coordinator to ensure the effective running of the Project.
- Take responsibility for your own continuing self-development, undertaking shadowing and training with colleagues as appropriate.
- GCSE in maths and English, further education level qualifications or training in relevant discipline(s).
Experience, skills and knowledge:
- A high level of accuracy and attention to detail
- Driven to deliver quality results
- Ability to work as part of a high performing team
- Demonstrable ability to organise to an exceptionally high standard
- Good working knowledge of Microsoft Word /Excel /Outlook/ PowerPoint/
- At least 6 months experience in an administration position
- Experience of working with small businesses
- Demonstrable experience of working on own initiative
- Experience of using CRM Systems (Ideally Microsoft Dynamics) MS SharePoint and MS Teams, MS Planner or Trello
- Experience of reporting, uploading and storing project data in line with ERDF/ESF or funding guidelines
- Knowledge or experience of working with statutory, educational, voluntary and commercial sectors
- Excellent listening and communication skills, both in person, in writing and on the phone
- Strong interpersonal skills with a can do attitude and the ability to build rapport and engage clients, suppliers and colleagues effectively
- An enthusiastic approach to supporting others
- Negotiation skills
- Strong team spirit
- A motivated and supportive team player with high integrity and respect for others.
- Good attention to detail with a desire to achieve high quality outcomes.
We have excellent terms and conditions of employment. We offer access to generous occupational pension schemes for teachers and support staff. We have generous annual leave schemes including a paid Christmas closure of two weeks for most roles. We have flexible and supportive family friendly working practices with a range of contracts available including term time only options. We have a range of staff development activities available and all employees have access to free tuition on many of our courses. We offer a range of health and wellbeing initiatives.
In addition to job role competencies Cornwall College values are embedded in all roles. Therefore, all employees will be expected to review the College values document and ensure they understand how the values apply to their role and the wider organisation.
- Learner first
- Act with integrity
- Take ownership
- Achieve excellence together
All employees of Cornwall College are required to undertake mandatory Safeguarding, health and safety, data protection and Equality & Diversity Training. All statutory checks governed by “every child matters” will need to be completed before commencing employment.
Other application details
To make an application please click APPLY where you will be redirected to the external Cornwall College website where you can complete your application.
Closing date: 27/9/2020