Project Support Officer (GBP)

  • Job Reference: GBP 5474
  • Date Posted: 2 April 2021
  • Recruiter: University of Exeter (Graduate Business Partnership)
  • Location: Exeter, Devon
  • Salary: £19,217
  • Sector: Education, Engineering, Science & Technology
  • Job Type: Temporary
  • Duration: 12 Months
  • Work Hours: Full Time

Job Description

A graduate is sought as a Project Support Officer for the College of Engineering, Maths and Physical. The role involves supporting colleges activity such as plan, co-ordinate and supervise the College inaugural lectures and Inspiring Science seminar series; and Administer (in conjunction with HR) the Academic mentoring scheme and events associated with it. This graduate role is part of the GBP scheme and is for 12 months. The role will be initially remote working, but returning to the office in Exeter when COVID restrictions ease.

 

INTRODUCTION

Summary of Department

The College of Engineering, Mathematics and Physical Sciences (CEMPS) undertakes exemplary teaching and research across a number of complementary scientific disciplines. The areas of expertise cover Engineering, Mathematics, Computer Science, Physics and Astronomy at the Streatham Campus in Exeter, with Geology, Renewable Energy, Mining and Minerals Engineering at the Penryn campus in Cornwall. 

This role is within the CEMPS Executive Support team which is responsible for administrative and business support provision to academic leaders within the College Executive (Heads of Disciplines, Associate Deans, Director of College Operations and Pro-Vice-Chancellor and Executive Dean). The team provides a crucial frontline support service to support the delivery of the College’s strategic education, research and global ambitions and is integral to the success of the College.

 

JOB DESCRIPTION

Purpose of Role

This post was introduced to enable a positive step change in the level of support available through the SPT team and the office supporting their operations. The successful applicant will be responsible for the delivery of dedicated operational project activity. They will work closely with the existing Executive Support Team as well the Director of College Operations, Executive Officer and the wider Business Partner team to support them with College wide administrative projects.

Duties and Responsibilities

  • Working closely with CEMPS Senior Academic and Senior Professional Team
  • Work closely with the Executive Officer and the Senior Executive Assistant support activities such as:
    1. Manage the single source of data and keep these presentations up to date as data and intelligence becomes available
    2. Administer the Health and Safety Walkabout Procedure for the College
    3. Update and implement the College almanac
    4. Administrative support to discipline Athena Swan submissions
    5. Plan, co-ordinate and supervise the College inaugural lectures and Inspiring Science seminar series
    6. Administer (in conjunction with HR) the Academic mentoring scheme and events associated with it
    7. Maintain and update the College Intranet pages
    8. Collate content and distribute the College Newsletter
    9. Maintain and update the UDB and email lists for internal communications
    10. Other projects as they become necessary
  • Suggest and then implement new approaches as required
  • With support, guidance and training the post holder will actively contribute ideas and suggestions that will add to the overall service levels available through the SPT Office
  • Carry out any other duties and projects as required by your Line Manager, commensurate with the level of the post.
  • There may be a requirement for occasional out-of-hours cover to support key events

 

This post will be fully supported by working with experienced staff and through access to the many training programs available at the University of Exeter. The post holder will also be offered a mentor who is an experienced member of the Professional Services Team working in the College

Training and Development opportunities

The university offers online and in-person learning and development opportunities, including mandatory online training in Prevent Duty - Inclusive, Cohesive and Safe Universities; Equality and Diversity Introduction; Health and Safety Introduction and Information Governance.

Plus GBPs are offered a ‘how to make the most of your internship’ introductory session, bespoke mentoring, work shadow and career consultancy opportunities.

 

Level of Support

The university offers extensive support to staff, including a structured Professional Development Review and Wellbeing Service plus GBPs are offered 1:1 support from the Internships Team.

The University offers a wide range of benefits, rewards and recognition, including generous pension and holiday allowance of 39 days a year.

 

PERSON SPECIFICATION

Skills and Understanding

* Excellent IT skills (MS Office, drop box etc.) with a very good understanding and relevant experience of using Office and SharePoint (or equivalent)

* Excellent interpersonal skills with the ability to build relationships with all levels of staff in a collaborative environment

* Numerate and confident in analysis, interpretation and the presentation of information

* Ability to work efficiently with competing priorities

* Excellent communication skills (written and verbal)

* Able to bring people on board with your suggestions and introduce change with support

* Logical and organised approach to work

* Able to positively and proactively address changing priorities, manage a complex workload effectively

 

Behavioural Characteristics/ Personal Qualities and Attributes

* Can do attitude with a drive to improve and succeed

* Desire to take responsibility for actions and deadlines

* Friendly and a team player

* Confident and positive approach

* Analytical with ability to close attention to detail

* Keen to learn and develop

* Organised and structured

* Comfortable working and communicating with senior academics and professional service staff on a daily basis (with support)

 

Summary of GBP Scheme Eligibility

To be eligible to apply and undertake a GBP role you must meet all of the following criteria:

  • Achieved*(or about to achieve) a full undergraduate degree (or Masters or PhD).
  • Graduated in the UK within the last 3 years of your most recent degree (we will consider extenuating circumstances of potential applicants that may have prevented them from undertaking a graduate role within 3 years of graduation).
  • Attended a British university (or spent time studying at a UK university through ERASMUS)
  • The University welcomes applications from all eligible applicants and in particular those from underrepresented groups. The University of Exeter is committed to developing an environment which promotes equality of opportunity, values diversity and inclusivity. The University of Exeter is a Disability Confident Employer, committed attracting and recruiting people with disabilities, and retaining and supporting staff with disabilities.
  • Right to Work in the UK for the duration of the GBP internship without the need for sponsorship and follow the ‌Intern Guidance- Proving Right to Work the UK. Current immigration legislation prevents the university to provide sponsorship certificates for GBP roles, as they do not meet the requirements for a Tier 2 (General Visa) as explained on the International Student Support webpages.
  • Residency in the UK for the duration of your GBP role
  • You cannot undertake another GBP role if the contract length in total exceeds the maximum duration of 23 months working as a GBP.

To undertake a GBP role you must achieve your degree. In the unlikely scenario where a degree is not awarded, the GBP hours may be reduced to 15hrs a week (for undergraduates) or 6hrs a week (for postgraduates) to enable to the graduand the capacity to successfully complete their degree. If the graduand fails their degree the GBP role will end early.

 

To apply for this role please complete our internship application which can be downloaded here: http://ex.ac.uk/bqu. Please send your completed form to internships@exeter.ac.uk

 Interviews for this role are expected to take place on 17/05/2021.